Alaska Pacific University

Housing and Residence Life

Contract Terms and Conditions

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The Housing Contract	Meal Plan
Security Deposit	Cancellation
Room Assignments	Property
Payment	Check Outs
Refunds	Break/Holiday Housing
Behavior

Be sure to review our Policies and Guidelines for Residential Living as well.

The Housing Contract:

Students may select contracts for a single semester or for the academic year, but no month-to-month contracts are offered. Students may not sell or lease any portion of their contract/room to another individual. The contract becomes effective upon assignment of a room and the issuing of a room assignment letter. The contract term commences on the opening date of the academic quarter you marked on your contract OR, the day you move into the residence hall if you sign up and move in after the first ten days of an academic term. Charges are not prorated during the first or last ten days of a term.

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Security Deposit:

A $300 security deposit is due with the contract. The purpose of the deposit is (1) faithful performance of the agreement, and (2) for damages beyond normal wear and tear. The $300 deposit does not represent the maximum liability for fees associated with damages or violating terms of this agreement.

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Room Assignments:

Students will be assigned rooms provided they are fully admitted full time students in good standing (academically, financially, and with the Dean of Students office) at the time room assignments are made. Assignments will not be given to students with a felony conviction unless approved by the Dean of Students. Students must maintain full time status to reside on campus or get approval from the Director of Residence Life. Assignments cannot be made without first receiving a completed contract and the $300 housing deposit (unless special arrangements are approved by the Director of Residence Life). Housing priority is given to students returning to the housing program and then to new students based on the date the contract was received.

Changes in room assignments may be requested through the Residence Life Office. All changes must be approved by the Residence Life Office. The University reserves the right to reassign students either temporarily or permanently for safety, administrative, or disciplinary reasons with 48 hours notice. The University is not responsible for paying any of the fees associated with the required changes (i.e. cable television, phone service).

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Payment:

The student must pay the appropriate fees as published by Housing and Residence Life (or provide proof of Financial Aid deferment) prior to occupancy. If the student fails to pay the appropriate housing fees according to this agreement, the student will be assessed all costs associated with the collection of this debt. The student will be unable to enroll in future semesters at APU until the account is paid in full.

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Refunds:

Refunds for room and board charges for residents who move out of the Residence Halls before the end of the contract period are generally prorated based on the check out date. Upon request, the $300 deposit, less any deductions for charges or damages, will be returned to the student approximately eight (8) weeks after the end of the student's final agreement session. If a student has outstanding financial obligations to the university, this deposit may be held or applied to any balance.

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Behavior:

Residents are required to observe the Student Conduct Policy and Residence Life behavior policies as outlined in the APU "Rights and Responsibilities of Living in a Community" or be held liable for sanctions levied through Residence Life and/or the Dean of Students Office. Residents' contracts may be terminated for causes of behavior code violations and are therefore subject to contract cancellation provisions and charges.

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Meal Plan:

Student residing in North and South Atwood are required to purchase a Meal Plan or make other arrangements with the Dean of Students. Changes in meal plan can only be made during the first week of Block or the first week of Session for that portion of the semester. Meal service is not available for the period between semesters.

Meal cards must be shown to gain access to the dining center. Unused meals remaining at the end of the semester will not be reimbursed. Meals may not be transferred to any other person. The Meal plan allows for "food to go" for the student card holder with advance notice.

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Cancellation:

The contract may be terminated upon notice given by the University or notice of cancellation given by the student. Failure to follow appropriate cancellation or move out procedures may obligate the student for room and board charges. If a student has not moved into the residence halls, he or she may cancel the contract by contacting the Residence Life office either in writing or in person. It is necessary that the cancellation notice be given directly to the Residence Life office. Cancellation fee prior to occupancy is the $300 deposit. This does not apply if the student is not admitted to APU. If a student has moved into the residence halls and intends to cancel their contracts before it ends, termination notice must be given in writing to the Residence Life office. Students moving off campus after occupancy are subject to a $400 cancellation fee and prorated room and board charges. Charges are not prorated during the first or last ten days of a term. Cancellation fees will be waived under the following conditions:

You have completed your academic program.
You are withdrawing, transferring, or otherwise leaving school.
You are relocating back with parents or moving in with a spouse.

Requests for other exemptions to the cancellation fee may be made to the Director of Residence Life but they are rarely granted.

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Property:

The University is not responsible for loss, theft, or damage to personal property. Residents are encouraged to purchase their own personal property insurance. Charges for property loss or damage to University owned property will be assessed by the Residence Life office and be taken out of the student's housing deposit. Charges in excess of the $300 deposit will become bills owed to Alaska Pacific.

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Check outs:

Any time a student moves out of a room/suite/house they are responsible for checking out with a Residence Life staff member and following the standard checkout procedure. The resident is responsible for leaving the room/suite clean, including vacuuming and dusting. All keys should be returned at checkout. A student who fails to check out of his/her residence by the closing date and time may be subject to a late checkout charge.

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